The purpose of written communication is to capture your reader’s attention and get your point across clearly. Ultimately, when you communicate in writing, you are helping the reader understand your perspective看法 on a topic. There are certain qualities all effective written communication shares, and if you add these elements to your writing, your work will be more powerful.
书面沟通的目的是吸引读者的注意力，并清楚地表达你的观点。最终，当你以书面形式交流时，你是在帮助读者理解你对某个话题的观点。有一定的素质，所有有效的书面沟通共享，如果你把这些元素添加到你的写作，你的工作将更加强大。
Importance of Effective Written Communication 有效书面沟通的重要性
In some ways, effective written communication is even more important than spoken communication. Unless it is being recorded, regular speech does not last. However, written communication is a record, and people may refer back to it later. This means that in addition to creating a connection with your audience, you need to consider the lasting impact of what you write. Think about how it will be perceived by your audience initially, as well as the impact it will leave.
在某些方面，有效的书面交流甚至比口头交流更重要。除非被记录下来，否则正常的说话就不会持久。然而，书面交流是一种记录，人们可以在以后查阅。这意味着，除了与你的读者建立联系，你还需要考虑你所写的东西的持久影响力。想想你的听众最初会如何看待它，以及它将留下的影响。
The Five Cs of Effective Written Communication 有效的书面沟通的五个C
Good written communication depends on the audience, the topic, your purpose in communicating, and other factors. However, all effective written communication has some characteristics in common:
好的书面交流取决于听众、话题、你交流的目的和其他因素。然而，所有有效的书面沟通都有一些共同的特点：
Connection - Good written communication forms a connection between the reader and the writer.
Clarity - Effective written communication is clear and easy to understand.
Cause - The cause or reason for writing needs to be clear to both the writer and the reader, including any specific actions you need from your audience.
Conciseness - Good written communication sticks to the point and doesn’t meander around or include lots of extraneous information.
Correctness - To be effective, the written communication should use the correct tone, inoffensive language, and appropriate grammar.
联系——良好的书面交流能在读者和作者之间建立联系。
清晰——有效的书面沟通应该是清晰易懂的。
原因——写作的原因或原因需要对作者和读者都很清楚，包括你需要你的读者采取的任何具体行动。
简洁——好的书面交流紧扣主题，不拐弯抹角，也不包含大量无关信息。
正确性——为了有效，书面交流应该使用正确的语气、无性的语言和恰当的语法。
How to Make Your Writing Communicate Effectively 如何让你的文章进行有效的沟通
Effective writing allows the reader to thoroughly understand everything you are saying. This is not always easy to do. Here are a few tips that will help you:
有效的写作能让读者彻底理解你所说的一切。这并不总是容易做到的。这里有几个小技巧，对你会有帮助：
-
Know Your Goal and State It Clearly
Do you want the reader to do something for you, or are you merely passing along information? Do you want a response from the reader, or do you want him to take action? Effective written communication has a clear purpose, and that purpose is communicated to the reader. Explain in clear terms what you want the reader to do. -
Use the Correct Tone for Your Purpose
Tone can help your writing be more effective. Certain forms of communication, like memorandums and proposals, need a formal tone. Writing to someone you know well would need a more informal tone. The kind of tone depends on the audience and purpose of the writing. -
Keep Language Simple
Do not overuse clichés, jargon, and expressions or try to impress with big words. This can make the reader work harder, and you want to make it easy to understand what you’re saying. -
Stay on Topic and Keep It Concise
Effective written communication stays on topic. Avoid information that is not relevant. Clarity is key. Less is more when it comes to length. Keep sentences and paragraphs short and concise, since long, complicated sentences will slow the reader down. Leave out words that do not contribute to the main focus of the communication. -
Use Active Voice
Using an active voice will strengthen your writing. It’s easier to understand sentences that are written in the active voice. An active example is “I caught the ball,” and a passive example is “The ball was caught by me.” Active voice will engage the reader and keep his or her attention.
1.了解你的目标并清楚地陈述它
您希望读者为您做点什么，还是您只是传递信息？ 您希望读者做出回应，还是希望他采取行动？ 有效的书面沟通有明确的目的，并将该目的传达给读者。 清楚地解释你希望读者做什么。 -
根据你的目的使用正确的语气
语气可以帮助你的写作更有效。 某些形式的沟通，例如备忘录和提案，需要正式的语气。 给你熟悉的人写信需要更非正式的语气。 语气的类型取决于读者和写作的目的。
3.保持语言简单
不要过度使用陈词滥调、行话和表达方式，也不要试图用大词来给人留下深刻印象。 这会让读者更加努力，并且你想让他们更容易理解你所说的内容。
- 紧扣主题并保持简洁
有效的书面沟通始终围绕主题。 避免不相关的信息。 清晰度是关键。 就长度而言，少即是多。 保持句子和段落简短明了，因为长而复杂的句子会减慢读者的速度。 省略那些与沟通的主要焦点无关的词语。
5.使用主动语态
使用主动语态会增强你的写作能力。 用主动语态写的句子更容易理解。 主动的例子是“我接住了球”，被动的例子是“球被我接住了”。 主动语态会吸引读者并保持他或她的注意力。
- Have Someone Proofread Your Writing
Good grammar and punctuation are very important. It is a good idea to have someone else proofread your writing before you send it. If you cannot do that, then try reading it out loud.
6.请人校对你的写作
良好的语法和标点符号非常重要。 在发送之前让其他人校对您的作品是个好主意。 如果您做不到，请尝试大声朗读。
Practice Different Types of Written Communication
There are many types of written communication, including emails, memos, business letters, blogs and websites, press releases and more. Practice writing a variety of documents to improve your written communication skills. Like anything else, becoming a great writer takes practice.
练习不同类型的书面交流
书面交流的类型有很多种，包括电子邮件、备忘录、商业信函、博客和网站、新闻稿等。 练习撰写各种文档以提高您的书面沟通技巧。 和其他事情一样，成为一名伟大的作家需要练习。
